Using the Rental Products calendar with your team

Your delivery driver checks one app, the warehouse uses another, and you’re stuck fielding “what’s going out today?” calls. The iCal feed in Rental Products for WooCommerce exports bookings to Google Calendar, Outlook, or Apple Calendar—giving everyone visibility without WooCommerce access.

Enabling the calendar feed

1. Go to Rentals → Calendar in your WordPress admin
2. Scroll to the Feed section in the settings panel
3. Enable the calendar feed option
4. Save your settings

Once enabled, a Feed button appears on the Rentals → Calendar page. Click it to reveal your unique iCal feed URL.

Note: The feed is generated hourly. After first enabling, it may take up to one hour before the URL returns data. Until then, the URL returns a 404 response—this is normal.

Subscribing in Google Calendar

1. Open Google Calendar
2. Click the + next to “Other calendars” in the left sidebar
3. Select From URL
4. Paste the iCal feed URL
5. Click Add calendar

Bookings appear as events. Google Calendar refreshes subscribed calendars periodically, typically every few hours.

Subscribing in Outlook

1. Open Outlook Calendar
2. Click Add calendar → Subscribe from web
3. Paste the iCal feed URL
4. Name the calendar (e.g., “Rental Bookings”)
5. Click Import

Subscribing in Apple Calendar

1. Open Calendar on Mac or iOS
2. Go to File → New Calendar Subscription (Mac) or Settings → Calendar → Accounts → Add Account → Other → Add Subscribed Calendar (iOS)
3. Paste the iCal feed URL
4. Configure refresh interval and click Subscribe

What the feed includes

Each booking appears as a calendar event with:

• Start date (rental pickup/start)
• End date (rental return/end)
• Order reference information

Privacy note: The feed includes only non-identifiable information. Customer names, emails, and other personal details are not exposed in the calendar feed.

Important limitations

One-way sync only: The iCal feed exports bookings from WooCommerce to external calendars. It does not import or sync back. If someone edits an event in Google Calendar, that change does not affect the WooCommerce booking.

WooCommerce is always the source of truth. Use the external calendar for visibility only, not management.

Refresh delays: The feed regenerates hourly on your site, but calendar apps check for updates on their own schedule (typically every few hours). New bookings may not appear immediately in subscribed calendars.

Single feed: The calendar feed includes all bookings from your Rentals dashboard calendar. There are no per-product feeds—it’s one comprehensive feed for your entire rental operation.

Use cases

• Delivery teams: See pickup dates and return schedules
• Warehouse staff: Know what equipment is scheduled to go out and come back
• Cleaning crews: See when items return and need preparation for the next rental
• Business owners: Bird’s eye view of rental activity alongside personal calendar

Next steps

For customer-facing availability, add the availability checker to your site so shoppers can search dates before browsing products. To understand how rental dates affect pricing, see setting up rental pricing.

Having trouble with the feed URL? Contact support—we can verify your feed is generating correctly.